Space setup
A space is anything your venue rents out – a main hall, a studio, a conference room, a gallery. Each space has its own pricing, operating hours, booking rules, and (optionally) multiple configurations for different setups.
Creating a space
Navigate to NetterTech Events → Spaces and click Add New.
Required fields
- Name – Display name for renters and admins (e.g., “Main Hall”, “Studio A”)
- Capacity – Maximum occupancy
Pricing
Set at least one rate. The pricing engine picks the best rate for the renter based on booking duration:
| Rate | Applies when booking is |
|---|---|
| Hourly rate | Less than 4 hours |
| Half-day rate | 4 or more hours |
| Daily rate | 8 or more hours |
| Weekly rate | 42 or more hours |
| Monthly rate | 14 or more days |
If you only set an hourly rate, every booking is hourly. If you set multiple rates, longer bookings automatically get the better rate.
Operating hours
Set the weekly schedule (open/close times per day of week). Days without hours are treated as closed. Spaces with no operating hours defined at all are closed by default – the booking form won’t show any available slots until you set at least one day.
Booking rules
| Rule | Default | Description |
|---|---|---|
| Minimum duration | 60 minutes | Shortest allowed booking |
| Maximum duration | (none) | Longest allowed booking, optional |
| Booking increment | 60 minutes | Time slot granularity shown to renters |
| Advance booking days | 90 days | How far ahead renters can book |
| Buffer before / after | 0 | Required gap between consecutive bookings for setup/teardown |
Accessibility features
Check all that apply:
- Wheelchair accessible
- Accessible stage
- Hearing loop
- Assigned seating available
- Free-text accessibility notes (for anything not covered above)
These fields are displayed on the public space page and can be used by renters to filter spaces.
Space configurations
Each space can have multiple configurations representing different room setups. Useful when a single room is rented for different purposes – e.g., a main hall that seats 200 in theater style but 120 at round tables for a banquet.
A configuration includes:
- Name (e.g., “Theater”, “Banquet”, “Classroom”)
- Layout type – theater, banquet, classroom, reception, boardroom, gallery, concert, or custom
- Capacity – capacity for this specific layout (may differ from the space’s max)
- Pricing modifier – multiplier on base rates (
1.25for premium setups,0.8for basic) - Table/seating details – table count, seats per table, seated/standing capacity
- Included equipment – items provided with this layout
One configuration can be marked as the default for the space. Renters select the configuration on the booking form; the pricing engine applies the modifier to the base rate.
Linked spaces
Link spaces together to enforce booking constraints. Common use cases:
- Adjacent rooms sharing a divider wall – booking the combined space should block both rooms individually
- A stage and its green room that must be booked together
- Breakout rooms in a suite – the suite is one bookable unit but has sub-rooms
Set linked space IDs on each space and use the independently_rentable flag to control whether a child space can be booked on its own or only as part of its parent.
Tips
- Start simple. Create one space with just an hourly rate and weekday 9am-5pm hours. Add configurations, linked spaces, and pricing tiers only when you actually need them.
- Use buffer time if your space needs cleaning or setup between bookings. Even 15 minutes prevents back-to-back bookings that can’t physically happen.
- Operating hours are the floor, not the ceiling. A space with 9am-5pm hours still allows a 4-hour booking from 1pm-5pm – it’s just not bookable outside those hours.